News

PENSON is on the look out for new Office Manager at their London studio

By Rosie Furlong

white writing saying hey on a coral background

Want to be a part of the PENSON team and support us to deliver our visionary projects? We are seeking applications for a Studio Manager to join our fun and friendly London team.

 

We require a professional communicator with solid interpersonal skills. You’ll be the first point of contact for the office – greeting clients and guests with a friendly welcome whilst making sure the office looks its best. You will be energetic and proactive in everything you do. You’ll also have a knowledge base to help prepare the business for the future. This is a dynamic role with scope to progress commercially.

 

If you’re like us, then you’ll have creative flair and an eye for inspiring design. This is a great opportunity to be surrounded by innovative design and to learn about our creative process. The successful candidate will be based in our cosmopolitan London studio in a highly rewarding environment.

 

Main responsibilities:

General studio administration including:

 

- Keeping the office clean and tidy.

- Answering calls, transferring and taking messages.

- Monitoring the sample library.

- Sorting incoming and outgoing post.

- Ordering couriers, booking taxis and travel.

- Greeting clients.

- Preparation for meetings.

- Managing travel cards.

- Ad hoc letter writing.

- Organising office social events.

- Keeping all supplies in stock –stationery, kitchen essentials and refreshments for meetings.

- Responsible for studio-wide emails, announcements and notices.

- Monitoring studio calendars for meetings.

- Monitoring equipment and repairs etc.

- Liaising with external facilities, including external IT and cleaners.

- CEO and office PA – including booking diaries and sorting travel.

- Managing after-work showroom visits, events and office CPD’s.

- Booking showroom visits for clients, ordering sample furniture and sample materials.

- Support for the design team such as preparation of presentation materials, printing and binding documents and liaising with external printers.

 

Financial:

- Monitoring project expenses.

About the Candidate:

 

- Excellent organisational skills and professional verbal and written communication.

- Creative thinker and practical problem solver.

- Experience in HR.

- A pro-active attitude with lots of initiative.

- Confident phone manner.

- Excellent client liaison and people management skills.

- Self-motivated with good prioritising skills.

- Proficient in Microsoft office.

- Knowledge of Adobe InDesign desirable.

- Energy, enthusiasm, and passion for all things design.

- Must be an obvious team player.

- Quick learner with a good visual eye.

- Experience in a creative industry is desirable.

Please note that any applications via recruitment consultancies will not be considered.

 

Please send applications with a CV and a short cover letter explaining why you’re right for the job to recruitment@penson.co. Please add in the email subject header the position you’re applying for.

 

Closing date for applications is Friday 7th September with interviews taking place 2-3 weeks after this closing date. Applications are for immediate start.